Author Final Paper Preparation and Submission Instructions

Congratulations on having your paper accepted for publication in the proceedings of the
2016 IEEE/ACM 9th International Conference on Utility and Cloud Computing (UCC) (UCC 2016)
to be held
6-9 December 2016 in Shanghai, China

The proceedings production editor for this project is:

Randy Bilof
CPS Production Editor
Conference Publishing Services (CPS)
IEEE Computer Society
10662 Los Vaqueros Circle
Los Alamitos, California 90720-1314
E-MAIL: rbilof@gmail.com
PHONE: +1 360-734-2906
FAX: +1 360-734-9715

The following information is provided to help you in the preparation and submission of your final paper as it will be published in the proceedings. Please follow all STEPs to insure the submission process is completed successfully.

STEP 1: Paper Specifications
STEP 2: Important Deadlines
STEP 3: Important Information about Preparing your Paper
STEP 4: Formatting your Paper
STEP 5: PDF eXpress Online File Conversion/PDF Validation Tool
STEP 6: Renaming your PDF File for Submission
STEP 7: Final Paper PDF File Submission


STEP 1: Paper Specifications

PAPER PAGE LIMIT:

  • Regular Papers: 10 pages, including all figures, tables, and references.
  • Short Papers: 6 pages, including all figures, tables, and references.
  • Workshop Papers: 6 pages, including all figures, tables, and references.

PURCHASING EXTRA PAGES:
  • Regular Papers: Up to 2 extra pages may be purchased at $50 (US dollars) per extra page.
  • Short Papers: Up to 2 extra pages may be purchased at $50 (US dollars) per extra page.
  • Workshop Papers: Up to 2 extra pages may be purchased at $50 (US dollars) per extra page.
  • PLEASE NOTE: For information regarding extra page payment, please contact your conference representative.


STEP 2: Important Deadlines

PAPER DEADLINE: Final paper is due by 16 September 2016.

COPYRIGHT DEADLINE: A signed copyright release form is due by 16 September 2016.

UCC 2016 should be included on all correspondence. This will assure that your correspondence is directed immediately to Randy Bilof's desk.


STEP 3: Important Information about Preparing your Paper

The IEEE is dedicated to the worldwide distribution of conference papers to engineering professionals. The IEEE digital libraries are the primary delivery method, especially the IEEE Xplore digital library. This requires that all papers submitted for publication must meet a minimum standard for both print and electronic publishing.

We now offer conferences free access to PDF eXpress™, the IEEE's online file conversion/PDF validation tool, to assist authors in preparing suitable electronic files of their final papers. PDF eXpress™ helps authors convert their papers into IEEE Xplore-compatible PDF files (conversion function) or to check their own PDF files for IEEE Xplore compatibility (PDF validation function).

PDF eXpress™ is not a file submission system and does not capture files. An author's file simply passes through the system returning a PDF file or an error report.

After using PDF eXpress™, you will still need to submit the IEEE Xplore-compatible PDF file of your final paper later in this publication submission process (see STEP 8).


STEP 4: Formatting your Paper

Your final papers MUST be formatted to ACM Proceedings Manuscript Formatting Guidelines (see link to "formatting instructions" below). It is highly recommended that you proofread and check the layout of your paper BEFORE submitting it to PDF eXpress.

Please replace ISBN XXX-X-XXXX-XXXX-X in the copyright box of the paper with ISBN 978-1-4503-4616-0.

After completing the copyright process (see email) you will receive an email with the permission information that needs to be added to your paper.

Formatting Instructions:


STEP 5: PDF eXpress PDF eXpress Online File Conversion/PDF Validation Tool


5.1) If you would like to create your own PDF file, please change the setting on your PDF distiller to insure your paper meets IEEE PDF specifications. Basic PDF distiller settings MUST be changed to:

  • Optimized,
  • Acrobat 5.0 compatibility,
  • ALL graphics at least 300 dpi resolution (higher if preferred),
  • ALL fonts MUST be embedded and subset,
  • Postscript settings DO NOT override distiller settings,
  • Page size is 612.0 x 792.0 points (8.5" x 11").
IMPORTANT: Authors must check their final PDF files before submission to verify that all fonts have been properly embedded and subset. Some font manufacturers now flag their fonts to not embed. These fonts must be avoided.

5.2) If you would like to submit your source file to PDF eXpress for conversion and validation, PDF eXpress converts the following file types to PDF:
  • Postscript
  • Microsoft Word
  • Freelance
  • PageMaker
  • FrameMaker
  • Word Pro
  • WordPerfect
  • QuarkXpress*
  • Rich Text Format
  • (La)TeX (DVI and all support files required)*

* For documents created in formats that do not embed source files, include all support files with the final manuscript in a compressed archive for submission. If it is possible to embed images in the source document, you should do so to avoid potential issues, such as missing graphics.

5.3) PDF eXpress will be available for use on 2 September 2016.
1. Click button to go to PDF eXpress.
    
    (PDF eXpress will open in a new browser window)
2. Click button: "First time logging in PDF eXpress click here"
3. Enter Conference ID: 39847X
4. Enter your email address
5. Choose a password
6. Continue to enter information as prompted (You will receive an email confirming the successful creation of your account).
7. Upload either your source file or PDF file for Conversion; and/or PDF Checking
8. Use PDF eXpress to obtain an IEEE Xplore-compatible PDF file.
  • The site contains extensive instructions, resources, and helpful hints.
  • Through your PDF eXpress account, you may submit your source application files for conversion to PDF, and/or submit PDFs for checking.
  • You will have the opportunity to revise your submission if you are not satisfied with the PDF that PDF eXpress creates for you, or if the system finds problems with your paper, or if your PDF fails the PDF Check.
  • Technical support via email and telephone is available if you experience trouble in creating your PDF.
  • If there is a problem with your file, you will receive an e-mail detailing the problem(s). Otherwise the system will e-mail you a copy of your IEEE Xplore-compatible PDF file.

If you have any questions, please do not hesitate to contact your editor or the IEEE PDF help desk at PDFsupport@ieee.org <mailto:PDFsupport@ieee.org>. If you have technical questions regarding PDF eXpress Web site, please contact the PDF eXpress support staff at support@incontrolproductions.net <mailto:support@incontrolproductions.net>.


STEP 6: Renaming your PDF File for Submission

Your paper will be automatically renamed to the paper title once you submit the PDF file and correct information through STEP 8: Final Paper PDF File Submission.


STEP 7: Final Paper PDF File Submission

Paper submissions are now closed. Please contact your CPS production Editor, Randy Bilof(rbilof@gmail.com) for more information.


If you have any questions, please feel free to contact your editor.

Randy Bilof
CPS Production Editor
Conference Publishing Services (CPS)
IEEE Computer Society
10662 Los Vaqueros Circle
Los Alamitos, California 90720-1314
E-MAIL: rbilof@gmail.com
PHONE: +1 360-734-2906
FAX: +1 360-734-9715

Are you a member of the IEEE Computer Society?
For membership information, visit http://computer.org/join