Author Final Paper Preparation and Submission Instructions

Congratulations on having your paper accepted for publication in the proceedings of the
2017 IEEE 36th Symposium on Reliable Distributed Systems Workshops (SRDSW 2017)
to be held
26-29 September 2017 in Hong Kong,

The proceedings production editor for this project is:

Randy Bilof
CPS Production Editor
Conference Publishing Services (CPS)
IEEE Computer Society
10662 Los Vaqueros Circle
Los Alamitos, California 90720-1314
PHONE: +1 360-734-2906
FAX: +1 360-734-9715

The following information is provided to help you in the preparation and submission of your final paper as it will be published in the proceedings. Please follow all STEPs to insure the submission process is completed successfully.

STEP 1: Paper Specifications
STEP 2: Important Deadlines
STEP 3: Important Information about Preparing your Paper
STEP 4: Formatting your Paper
STEP 5: PDF eXpress Online File Conversion/PDF Validation Tool
STEP 6: Renaming your PDF File for Submission
STEP 7: Submitting a Copyright Release Form
STEP 8: Final Paper PDF File Submission
STEP 9: Ordering Reprints (optional)

STEP 1: Paper Specifications


  • Workshop Papers: 6 pages, including all figures, tables, and references.

  • Workshop Papers: Up to 2 extra pages may be purchased at $100 (US dollars) per extra page.
  • PLEASE NOTE: For information regarding extra page payment, please contact your conference representative.

STEP 2: Important Deadlines

PAPER DEADLINE: Final paper is due by 30 July 2017.

COPYRIGHT DEADLINE: A signed copyright release form is due by 30 July 2017.

SRDSW 2017 should be included on all correspondence. This will assure that your correspondence is directed immediately to Randy Bilof's desk.

STEP 3: Important Information about Preparing your Paper

The IEEE is dedicated to the worldwide distribution of conference papers to engineering professionals. The IEEE digital libraries are the primary delivery method, especially the IEEE Xplore digital library. This requires that all papers submitted for publication must meet a minimum standard for both print and electronic publishing.

We now offer conferences free access to PDF eXpress™, the IEEE's online file conversion/PDF validation tool, to assist authors in preparing suitable electronic files of their final papers. PDF eXpress™ helps authors convert their papers into IEEE Xplore-compatible PDF files (conversion function) or to check their own PDF files for IEEE Xplore compatibility (PDF validation function).

PDF eXpress™ is not a file submission system and does not capture files. An author's file simply passes through the system returning a PDF file or an error report.

After using PDF eXpress™, you will still need to submit the IEEE Xplore-compatible PDF file of your final paper later in this publication submission process (see STEP 8).

STEP 4: Formatting your Paper

Your final papers MUST be formatted to IEEE Computer Society Proceedings Manuscript Formatting Guidelines (see link to "formatting instructions" below). It is highly recommended that you proofread and check the layout of your paper BEFORE submitting it to PDF eXpress™.

Formatting Instructions:
8.5" x 11" x 2 (DOC, PDF)
LaTex Formatting Macros

STEP 5: PDF eXpress PDF eXpress Online File Conversion/PDF Validation Tool

5.1) If you would like to create your own PDF file, please change the setting on your PDF distiller to insure your paper meets IEEE PDF specifications. Basic PDF distiller settings MUST be changed to:

  • Optimized,
  • Acrobat 5.0 compatibility,
  • ALL graphics at least 300 dpi resolution (higher if preferred),
  • ALL fonts MUST be embedded and subset,
  • Postscript settings DO NOT override distiller settings,
  • Page size is 612.0 x 792.0 points (8.5" x 11").
IMPORTANT: Authors must check their final PDF files before submission to verify that all fonts have been properly embedded and subset. Some font manufacturers now flag their fonts to not embed. These fonts must be avoided.

5.2) If you would like to submit your source file to PDF eXpress for conversion and validation, PDF eXpress converts the following file types to PDF:
  • Postscript
  • Microsoft Word
  • Freelance
  • PageMaker
  • FrameMaker
  • Word Pro
  • WordPerfect
  • QuarkXpress*
  • Rich Text Format
  • (La)TeX (DVI and all support files required)*

* For documents created in formats that do not embed source files, include all support files with the final manuscript in a compressed archive for submission. If it is possible to embed images in the source document, you should do so to avoid potential issues, such as missing graphics.

5.3) PDF eXpress will be available for use on 16 July 2017.
1. Click button to go to PDF eXpress.
    (PDF eXpress will open in a new browser window)
2. Click button: "First time logging in PDF eXpress click here"
3. Enter Conference ID: 42016X
4. Enter your email address
5. Choose a password
6. Continue to enter information as prompted (You will receive an email confirming the successful creation of your account).
7. Upload either your source file or PDF file for Conversion; and/or PDF Checking
8. Use PDF eXpress to obtain an IEEE Xplore-compatible PDF file.
  • The site contains extensive instructions, resources, and helpful hints.
  • Through your PDF eXpress account, you may submit your source application files for conversion to PDF, and/or submit PDFs for checking.
  • You will have the opportunity to revise your submission if you are not satisfied with the PDF that PDF eXpress creates for you, or if the system finds problems with your paper, or if your PDF fails the PDF Check.
  • Technical support via email and telephone is available if you experience trouble in creating your PDF.
  • If there is a problem with your file, you will receive an e-mail detailing the problem(s). Otherwise the system will e-mail you a copy of your IEEE Xplore-compatible PDF file.

If you have any questions, please do not hesitate to contact your editor or the IEEE PDF help desk at <>. If you have technical questions regarding PDF eXpress Web site, please contact the PDF eXpress support staff at <>.

STEP 6: Renaming your PDF File for Submission

Your paper will be automatically renamed to the paper title once you submit the PDF file and correct information through STEP 8: Final Paper PDF File Submission.

STEP 7: Submitting a Copyright Release Form

Please fill out and submit the following form to access the IEEE Electronic Copyright Form (eCF) system. The eCF system allows you to complete and sign the copyright release form. You must complete the IEEE copyright release form using the eCF system in order to submit your paper. This copyright release form MUST be COMPLETED when you are submitting your paper.

Please note: You are stating that the material in your paper is original and you have not previously released copyright for this paper to another party. We cannot publish your paper without this properly completed form.

* Required

Author (full name)*:
Author Email*:
Paper Title*:
Date Submitted: 17 July 2018

STEP 8: Final Paper PDF File Submission

Paper submissions are now closed. Please contact your CPS production Editor, Randy Bilof( for more information.

STEP 9:Ordering Reprints (optional)

If you wish to order reprints of your paper, make checks payable to the IEEE Computer Society. (The reprints.pdf attachment below will allow you to type your information directly into the form before you print it out.) If these attached files become corrupt during transmission, you may access uncustomized copies at our FTP site.

If you have any questions, please feel free to contact your editor.

Randy Bilof
CPS Production Editor
Conference Publishing Services (CPS)
IEEE Computer Society
10662 Los Vaqueros Circle
Los Alamitos, California 90720-1314
PHONE: +1 360-734-2906
FAX: +1 360-734-9715

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